Sonic Acts is an interdisciplinary organisation, publishing press and Biennial celebrating the intersection of art, technology and science.

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Biennial 2022

Imprint

Privacy Policy

Cookies

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Sonic Acts is supported by

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Sonic Acts

Stichting Sonic Acts, located at Weteringschans 6 – 8, 1017 SG Amsterdam, The Netherlands, is responsible for processing the personal data you provided us with when you use: 

- Our websites (including www.sonicacts.com, www.verticalcinema.org, www.darkecology.net, live.sonicacts.com, overexposed.sonicacts.com, www.shop.sonicacts.com), 
- our products, services, and events that are available on or through our websites or shop, 
- or when you apply for a job/residency, vacancy, or open call.
 
Contact details:\
Sonic Acts\
Weteringschans 6 - 8\
1017 SG Amsterdam\
The Netherlands\
info@sonicacts.com\ 

 
We comply with all provisions of the General Data Protection Regulation (GDPR) of the European Union (EU).
 
In accordance with the General Data Protection Regulation (GDPR), Stichting Sonic Acts (otherwise referred to as ‘we’, ‘us’ or ‘our’) is authorised to process your personal data because you make use of our services and/or because you have provided us with the data by filling in a form on our website. As our guiding privacy principal, we don’t ask you for any personal information unless we truly need it.
 
[Personal data](https://ec.europa.eu/info/law/law-topic/data-protection/reform/what-personal-data_en) refers to all information that relates to an identified or identifiable living individual. Depending on the situation, we process one or more of the following categories of personal data:
 
- Basic information such as your title, name and surname;
- Contact information such as your an email address, postal address and telephone number
- Information about the device you use to visit our website, such as your IP address, internet browser and device type.
- Personal data that you provide us with in the context of attending any gatherings or events;
- Personal data that you provide us with in connection with a job/residency or open call application, such as your first and last name, date of birth, address, telephone number, nationality, marital status and any other personal data mentioned in your application;

[Processing](https://ec.europa.eu/info/law/law-topic/data-protection/reform/what-constitutes-data-processing_en) refers to any operation or set of operations which is performed on personal data or on sets of personal data, whether or not by automated means, such as collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.

**Special and/or sensitive personal data that we process**
If you are younger than sixteen years old, you cannot use our website and/or services without the permission of your parents or legal guardian. However, we cannot check whether a visitor is older than 16. We therefore advise parents to be involved in the online activities of their children, to prevent data about children being collected without parental consent.
 
 **INFORMATION WE COLLECT**

It’s probably no surprise that we collect information that you provide to us directly. In the below text we explain how each category of information is dealt with. We process your personal data for the following purposes:

- Payment information and associated contact information. For example, if you buy something from us.
- Sending newsletters and invitations for events and openings
- Sending press releases (when you are listed in our press database)
- Forms, emails and customer relations management. For example, if you send us an email.
- To be able to send you certain goods or services that you requested
- Content information. For example, you might provide us with information about you if you submit a draft or/and project proposal.
- To recruit, hire or commission
- When we are legally obligated to, for instance, data we need in order to complete our tax returns.
 
**VISITING OUR WEBSITE**

Our website is hosted by Hostnet B.V. in The Netherlands. Like most website operators, we process your IP address, as well as non-personally-identifying information of the sort that web browsers and servers typically make available, such as the browser type, language preference, referring site, and the date and time of each visitor request to deliver a user-friendly, informative and relevant environment.
 
We also use ‘cookies’, although we aim to use as few as possible. Cookies are text files which are stored temporarily or permanently on your computer to identify you as a recurring visitor. We process this usage statistics gathered from the cookies insofar this is necessary for our legitimate interest to analyse the use and functioning of this website. We use a few different content management systems across our websites. A custom-built content management system, that we only operate the software ourselves and run it on our own servers. We have a DPA agreement with Craft CMS, their privacy policy is accessible [here](https://craftcms.com/privacy#:~:text=We%20do%20not%20track%20users,respond%20to%20technical%20support%20requests.). And we also make use of Strapi CMS, their privacy policy is accessible [here](https://strapi.io/privacy). 
 
This website also deploys content and services offered from third-party providers, to do things like integrate videos and other content, for instance. Service providers you’re likely to encounter on these pages are [Facebook](https://www.facebook.com/privacy/policy), [Instagram](https://privacycenter.instagram.com/policy), [Twitter](https://twitter.com/en/privacy), [YouTube](https://www.youtube.com/static?template=terms), [Vimeo](https://vimeo.com/privacy), [SoundCloud](https://soundcloud.com/pages/privacy), amongst others. The listing links to their respective privacy policies. 
 
This website uses Google Analytics, which places analytical cookies to record your site use and stores data about it (including your IP address) on servers in the USA. It uses this data to create statistics for website administrators and to offer other services. Google provides this data to third parties if required by law or if these third parties process the data on behalf of Google. Google does not combine your IP address with other data that it has. By using this website you consent to this data processing by Google.
You can use the developer tools of your browser to see the local data stored by this website. It is generally a good habit to take a look at this every now and then anyway.  You can use the settings within your browser to control the cookies that are set on your computer.  Or use browsers such as Brave or Firefox to avoid third-party cookies by default. To learn more, please look at the cookie settings available in your specific web browser(s): Google Chrome - Firefox - Internet Explorer - Safari. You may also visit [youronlinechoices.eu](https://youronlinechoices.eu/) for details on how to remove cookies of specific parties and for further information on cookies. 
 
**TICKET SALES** 

 For the sale of tickets we use Eventbrite, the ticketing and registration platform; their privacy statement is accessible [here](https://www.eventbrite.com/support/articles/en_US/Troubleshooting/eventbrite-privacy-policy?lg=en_US). If you purchase a ticket, Eventbrite collects, on our behalf, your name, e-mail address, country, birth date and telephone number, which the ticket company provides to us for the purpose of handling the agreement: for example for sending tickets, but also for providing info about changes or cancellations, and (anonymous) analytics. To achieve this, we record your data in our MailChimp customer database. Eventbrite receives your personal data for this.

**NEWSLETTERS AND INVITATIONS**

When you register for a newsletter managed by Sonic Acts, we collect the following data: name and email address. We use the MailChimp email marketing automation services to send the newsletter and invitations to openings and events. MailChimp receives your personal data for this. Mailchimp is part of the Intuit group companies, their privacy statement is accessible [here](https://www.intuit.com/privacy/statement/). You can unsubscribe from these emails or change your subscription; both options appear in the footer of an email that has been sent with MailChimp.

**SHOP**

When you make a purchase through the Sonic Acts Shop, you will be asked to provide data to fulfil the agreement, including the delivery of the product. This information is processed by WooCommerce, their privacy policy is accessible [here](https://woocommerce.com/document/marketplace-privacy/). Payments in the shop go through IDeal or Paypal. WooCommerce does not process bank details. We collect information about the transaction, such as product details, purchase price, and the date and location of the transaction in accordance with tax obligations.
 
**JOB/RESIDENCY APPLICATIONS AND OPEN CALLS**

When you apply for a job/residency, vacancy or open call at Sonic Acts, we collect the following data: name, town or city, email address, telephone number, gender and other personal data contained in your LinkedIn profile, CV and/or letter of motivation. We process these personal data for the purpose of handling your job/residency or open call application. Optionally, you can provide us with other details like your personal website, work experience, and the answers to a number of questions we find relevant for the job/residency or open call, e.g. why you want to work for Sonic Acts, what is your most relevant experience etc. We collect this data on the basis of our legitimate business interests, specifically in order to select the right person for the position. We use Homerun recruitment software for recruitment and selection, their privacy statement is accessible [here](https://www.homerun.co/privacy-statement#:~:text=Our%20analytics%20data%20is%20retained%20for%2014%20months.&text=We%20will%20not%20share%20your,data%20to%20any%20third%20party.). Homerun receives your personal data for this. When a candidate has been taken on, a personnel file is maintained in accordance with legal obligations.

**FORMS, EMAILS AND CUSTOMER RELATIONS MANAGEMENT**\

If you send us an email (@sonicacts.com), the related personal data will be stored and processed for as long as is necessary, depending on the purpose of the form or the contents of your email, for it to be answered or processed properly. In addition, we may store emails we receive if this is necessary for us to properly carry out our regular activities. We use EMAIL SOFTWARE. We only operate the software ourselves and run it on our own servers. Our contacts’ email addresses may also be stored locally in the personal address books of Sonic Acts employees. If requested, we can remove your contact information from our systems entirely.

**EVENT PHOTOGRAPHY AND CAMERA SURVEILLANCE**

Photographs are taken for a range of different purposes during Sonic Acts events. Most frequently, they are intended for internal use and/or to advertise the success of an event. Ultimately, the documentation focuses on the event in general and the less attention lies on the depicted individuals. As a potential data subject of a photograph you have the right to object prior or subsequently. This means that pictures published by Sonic Acts must be deleted immediately following such an objection by way of the notice and take down procedure. If you would to issue us a notice, please use the contact details listed above.
 
Locations hosting Sonic Acts events can use camera surveillance for security purposes. The images produced by this camera surveillance are retained for a maximum of four weeks and are not shared with any third party, unless the data is required in the context of an investigation by the police or other authorities. For specific information please see the specific location’s privacy policy.
 
 
**HOW LONG WE SAVE PERSONAL DATA**

We will keep your personal data only for the period necessary to fulfil the purposes for which it was collected or processed:
 
Marketing data (for instance, the newsletter): after you unsubscribe, we save this data for a maximum of 2 years.
Administrative data (like invoices, receipts, etc.): we are legally obligated to save the data for 7 years.
Applications: If you are selected, the information related to your job/residency or open call application will end up in your personnel file. If you are not selected, we will keep your personal data until four weeks after you’ve been rejected, unless you provide consent for us to keep it for a longer time, e.g. to be included in a talent pool.
 
**YOUR RIGHTS**

The GDPR gives you various rights concerning your personal data. These rights include:
Right of access. You may submit to us free of charge a request for information about the processing of your personal data.
Right to rectification. At your request we will correct or add to your personal data if these are incorrect or incomplete, taking account of the purpose of the processing.
Right to erasure. Where one of the grounds of Article 17 of the GDPR applies, we will erase your personal data without undue delay.
Right to withdraw your consent. You may withdraw your consent to the processing of your personal data at any time.
Right to object. You have the right to object to the processing of your personal data if the processing is based on the legal ground of our legitimate interest.
Right to restriction. You have the right to obtain from us a restriction of processing of your personal data. This right may be exercised if one of the elements of Article 18 of the GDPR applies. The consequence of this is that your personal data will (temporarily) not be processed or changed.
Right to data portability. You have the right to receive your personal data from us in a structured, commonly used and machine-readable format and to transfer them to another controller.
Right to submit a complaint. You have the right to submit a complaint to the Dutch Data Protection Authority if you are of the opinion that your personal data are being processed in contravention of this privacy statement.
 
You can exercise your rights by sending an email or letter to us with your request; use the contact details listed above. To comply with your request, we might ask you to provide information to verify your identity. Alternatively, you can file a complaint with your data protection authority if you feel we have abused your personal data. The Dutch Data Protection Authority's contact details can be found [here](https://www.autoriteitpersoonsgegevens.nl/en). If you would need help to generate, send, and keep track of your requests in order to access, remove, correct, or move your personal data, you can use [My Data Done Right](https://www.mydatadoneright.eu/). 
 
**SHARING OF PERSONAL DATA WITH THIRD PARTIES**

We will never pass on your personal data to third parties, with the exception of the cases explicitly mentioned in the contents of our privacy statement. The only two exceptions to the rule are:
If we have explicitly asked for your permission in advance, prior to passing on your personal data to third parties;
If we are legally required to do so, and only after we have tried our very best to prevent having to pass on your data on the basis of a legal obligation.
 
**CHANGES TO OUR PRIVACY POLICY**

Although most changes are likely to be minor, Sonic Acts may change its Privacy Statement from time to time, and in Sonic Acts’ sole discretion. If we change something important, we’ll announce that on our website. By continuing to access our Website, you agree to be bound by the revised statement.

Livestream Leaving Traces – Sunday

Livestream Leaving Traces – Saturday

Livestream Leaving Traces